Practices for Professionals – Make Your Electronic Calendar Visible

"Individuals should be ready and willing, at all times, to have their work observed by their manager."


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Practices for Professionals – Maintain Updated Electronic Calendars

How often have you tried to schedule a meeting during a time that was seemingly available to one or more participants only to have invitees decline the invitation or not show-up because of a previous commitment? All to often, professionals fail to maintain their calendars fully up-to-date such that these tools accurately represent their time commitments and availability.


Hi there! This article is available to StrategyDriven Personal Business Advisor Remote Access and Dedicated Advisor clients and those who subscribe to one of the article's related categories.

If you're already a Remote Access or Dedicated Advisor client or a related category subscriber, please log in to read this article.

Not a client? We'd love to have you on board. Check out our StrategyDriven Personal Business Advisor service options.

The phone is smart. How smart is the user?

Have you noticed the shift in human focus and concentration?

Sitting in the lobby of the Public Hotel in Chicago, there are about 50 people sitting and milling around, engaged in some form of interaction – primarily WITH THEMSELVES.

Oh, there are others with them, but these people are head down on their phones. I’m sure you have both seen them and been one of them.

Maybe you’re even reading this on your mobile device right now!

Guidelines of phone use have significantly changed because of technology availability. Five years ago (before the launch of the game-changing iPhone), all you could do on a phone was send and receive calls – and painfully text. Remember your early texts – a-b-c-(oh crap)-2. That was a technological EON ago.

Cellular phones are smart these days. Most of the time, they’re smarter than their user. They are as much ‘app’ driven, as they are talk and text. If you include email and the Internet in general, your calendar, Facebook and other social media apps, Google and other search engines, news and other of-the-moment information, Instagram and other photo apps, your camera, music, movies, Angry Birds (I’m currently playing RIO HD), Scrabble, and other games, Foursquare, Paypal, and of course the ubiquitous Amazon (where you can buy anything in a heartbeat, and read any book ever written), you at once realize your phone or tablet has become your dominant communication device – and it’s only an infant in its evolution.

Voice recognition is the next big breakthrough.

Most people are not masters of their own phone. They use programs they need, and rarely explore new ones, unless recommended by a friend. (Think about how you found many of the apps you use.)

If you’re seeking mastery of your device, here are the fundamental how-tos:

  • How to use it mechanically. (Not just on and off.) Your phone holds technological mysteries and magic that can make your hours pay higher dividends once you master them.
  • How to use it mannerly. The ‘when’ and ‘how loud’ are vital to your perceived image. See some more rules and guidelines below.
  • How to use it to enhance communication. Texting is the new black. Data transmission now exceeds voice transmission – by a lot. Emailing a customer? How do they perceive you when they read it? Is it “C U L8r” or “See you later”? Is it “LMK” or “let me know”? You tell me. I don’t abbreviate. My mother would have never approved.
  • How to use it to master social media. Tweet value messages on the go. Facebook is inevitable, and now that Instagram is linked, you’ll need an hour a day to post and keep current. RULE OF BUSINESS: Whatever time you allot to personal Facebook, invest the same amount of time to your business (like) page. Post and communicate to customers.
  • How to use it to allocate your time. Use your stopwatch feature to measure the total amount of time you spend on your phone. You can easily hit start-stop-memory each time you use it. Your total at the end of the day will shock you – but not as much as multiplying the total by 365.

Here are the rules, guidelines, and options to understand the proper time and place for use:

  • When you’re alone and no one is around. The world is your oyster. Be aware of time. If left to your own device, minutes become hours.
  • When you’re by yourself, but others are within hearing distance. Speak at half-volume, and keep it brief.
  • In an informal group. Ask permission first. Use your judgment as to what to ignore. Be respectful of the time and attention paid to the people you’re with.
  • In a business meeting. Never. Just never.
  • In a one-on-one sales meeting. Beyond never. Rude.

Flight attendants scream at you to ‘power down,’ whatever that means – not as loud as is you if you referred to them as a ‘stewardess,’ but close.

AIRPLANE HUMOR:
Plane lands and the entire plane is on their phone or staring at their phone, and walk off the plane like lemmings marching to the sea in a robotic stare.

REALITY: People are walking into walls, tripping, bumping into other people, and crashing their cars while looking at and using their phones.

A classic cartoon in The New Yorker magazine a few weeks ago showed a picture of a woman on her phone saying, “I’ve invited a bunch of my friends over to stare at their phones.”

The smart phone is here to stay – they’re cheap to use and application options are expanding every day. Your challenge is to harness it, master it, and bank it.

Reprinted with permission from Jeffrey H. Gitomer and Buy Gitomer.


About the Author

Jeffrey Gitomer is the author of The Sales Bible, Customer Satisfaction is Worthless Customer Loyalty is Priceless, The Little Red Book of Selling, The Little Red Book of Sales Answers, The Little Black Book of Connections, The Little Gold Book of YES! Attitude, The Little Green Book of Getting Your Way, The Little Platinum Book of Cha-Ching, The Little Teal Book of Trust, The Little Book of Leadership, and Social BOOM! His website, www.gitomer.com, will lead you to more information about training and seminars, or email him personally at [email protected].

Recommended Resource – Advocacy

Advocacy: Championing Ideas and Influencing Others
by John Daly

About the Reference

Advocacy by John Daly provides actionable methods to effectively market ideas such that they are acted upon by the organization. Too often, worthwhile initiatives are pushed aside because they do not receive the critical level of support needed to move forward – merit and positive cost-benefit alone are not typically enough to ‘sell’ an idea. Rather, reputation, relationships, timing, and persuasive messaging is needed to garner the attention and buy-in necessary to gain action on one’s proposals.

In Advocacy, John reveals a step-by-step framework of activities to build the critical mass intangibles needed to drive organizational action. These immediately implementable actions are supported by highly illustrative examples and tools/templates – everything needed to create and execute a plan to get action on one’s next proposal.

Benefits of Using this Reference

StrategyDriven Contributors like Advocacy because of its immediately implementable methods for effectively dealing with the organizational politics common to all businesses. While meritorious competition between initiatives tends to best serve the organization, reality dictates that politics, power struggles, and positioning often hinder the progression of top ideas in favor of less deserving ones. Thus, Advocacy provides the crucial real-world tools every leader should practice when putting forward proposals; thereby ensuring more equitable treatment of the body of ideas being considered.

If we had one criticism of Advocacy it would be that John’s examples are a bit too numerous and a bit too long. While we believe the illustrations could be more concise, it is usually better to have too much than too little detail and the extra here is not a significant distraction.

Effectively dealing with office politics, power struggles, and positioning is a matter of life in today’s business world. Advocacy‘s positive promotional methods provide a comprehensive, actionable way of dealing with these influencers with the goal of benefiting the organization; making it a StrategyDriven recommended read.

Training is out. Education is in. Are you in or out?

There are no two companies that train alike. Some go all out. Some do little or none. From my personal observation over the past five years, training (especially sales training) is in decline. Training budgets follow the economy and corporate profits.

I wince at the word training, because I have always associated it with lions and elephants. The word education seems more appropriate.

Training teaches you, ‘how.’
Education teaches you, ‘why.’

The person who knows HOW will always have a job. The person who knows WHY will always be his boss. (Although many people claim to be the author of this quote, it was originally written by Ralph Waldo Emerson around 1870. Emerson used ‘man’ rather than the PC version ‘person.’)

REALITY: Most companies provide salespeople initial (minimal) training of essential product knowledge and basic sales skills. Big deal. Then the real world kicks in and the salesperson is expected to produce without the real skills he or she needs to ‘make plan’ or ‘achieve quota’ before they ‘get fired.’

Pile on the facts that customers have situations, barriers, problems, and objections not covered in training, while the boss is demanding ‘cold calls’ and all kinds of accountability. If you combine those elements with zero attitude training, low belief sysyem, and constant rejection, it’s no wonder early turnover in some companies (maybe yours) EXCEEDS 25%.

What to do?

Here is list of the major categories that need to be included in the training/education of your sales force in order to retain good people and achieve your sales objectives:

CAUTION: This list will require your company to make a serious investment in the education of people and salespeople – but take heart, whatever the money involved, it pales in comparison to the cost of employee turnover.

  • Personal development skills. Attitude comes before sales success. Positive attitude, followed by the five parts of belief, and classes on achievement and listening. Educate employees to make them better people BEFORE you throw them into the market.
  • Communication skills. How to speak and how to write are at the fulcrum of sales success. Poor communication skills OR poor writing skills will lead to failure faster than anything other than poor attitude.
  • Buying motives. Why people buy is almost never taught, yet it’s THE most powerful concept a salesperson can possess. Teach it at your best customer’s place of business.
  • Product knowledge. It’s not an option to make your salespeople experts before they hit the road or the phone. Teach it at your best customer’s place of business.
  • Personal presentation skills. Getting your compelling message transferred and “bought” is an essential aspect of salesmanship.
  • Laptop and tablet (iPad) presentation skills. If you have the tool, and you’re not the master of it, you will miss the marginal sale. If you don’t have the tool, you’ll miss a ton of sales.
  • Selling skills. Asking engaging questions and establishing relationships – the basic science of selling. BUT the elements above need to be understood BEFORE selling skills can be learned, let alone applied.
  • Smart phone skills. This is the communication device of the present and the near future. It must be mastered.
  • Voicemail skills. How are you at creating one, and leaving one? Two of the biggest enigmas of the modern sales era.
  • Value messaging skills. Weekly emails, blog posts, and tweets to existing customers and prospects to stay “top-of-mind.”
  • Pipeline building. How to build the number of qualified and expected sales. At the end of the month, a full pipelne ensures you’ll exceed plan.
  • Customer service skills. How to be memorable enough to create word-of-mouth advertising and unsolicited referrals.
  • Loyalty actions. Going the extra mile. Being WOW! By your actions, creating positive word of mouth advertising.
  • Customer uses of product and services skills. How the customer uses what you sell in order to produce and profit.
  • Customer perspective skills. How the customer views things and how the customer wants to be treated.
  • Business social media. No longer an option. No longer possible to ignore its power. Not just for the company, also for the individual.
  • Networking and relationship building. Getting face-to-face with customers and prospects on a regular basis. Network for sales AND relationship building.
  • Earning referrals and testimonials. THERE IS NO BETTER WAY TO MAKE A SALE THAN A REFERRAL AND A TESTIMONIAL.
  • Personal promotional skills. How to market yourself so that others will call you first. This is a combination of corporate support and personal (online) branding.
  • Past history of company and product (even if it’s a service). Knowing the history of your company and product or service will help put much of the prospet’s fear and unspoken risk to rest.
  • Continuing education. Once you start, you must make a commitment to continue as long as you exist.
     
    StrategyDriven Contributors find online schools, like Indiana Wesleyan, make it easy for business professionals to schedule continuing education classes around their busy schedules.

This list is the MINIMUM requirement for salespeople to be prepared to succeed. But my best guess is that you are not educating or being educated in most of these critical elements. WHY?

There are no good reasons other than cost of training. And cost is a weak argument at best as the competition heats up their recruiting and training efforts.

And of course you’re going to want to measure the returns on your investment. Luckily in sales, ROI is the easiest part. Here’s an ROI reality: subtract last month’s sales from this month’s sales, and this month last year from this month’s sales and compare the results. You might also want to measure employee retention.

In sales all you have to do is measure reality. How’s yours?

Reprinted with permission from Jeffrey H. Gitomer and Buy Gitomer.


About the Author

Jeffrey Gitomer is the author of The Sales Bible, Customer Satisfaction is Worthless Customer Loyalty is Priceless, The Little Red Book of Selling, The Little Red Book of Sales Answers, The Little Black Book of Connections, The Little Gold Book of YES! Attitude, The Little Green Book of Getting Your Way, The Little Platinum Book of Cha-Ching, The Little Teal Book of Trust, The Little Book of Leadership, and Social BOOM! His website, www.gitomer.com, will lead you to more information about training and seminars, or email him personally at [email protected].