Can You Improve Work By Improving Your Office Space?

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StrategyDriven Managing Your People Article |Improve Office Space|Can You Improve Work By Improving Your Office Space?In short, yes. Over the past 50+ years, our traditional office layouts have transformed from impersonal and claustrophobic cubicles to more open-concept spaces with performance in mind. These new spaces aren’t more advanced, but instead, they offer simple concepts and additions for your workers that boost their productivity.

As the Summer of 2021 draws to a close, more and more people are returning to the office after working from home. It’s essential for business owners to bring the comfort and safety they felt at home back to the office. Below we’ll cover various additions and adjustments you can make to your office that will positively influence your employee’s productivity, creativity, and wellbeing.

Natural Light Goes a Long Way

While it may seem obvious, natural light is very beneficial for improving your productivity. According to an article by turnstone, workers who have natural light stay on-task for 15% longer than those without. It’s proven that natural light improves employee’s energy and creativity too.

For buildings that don’t get as much natural light or windowless offices, there are solutions. Installing interior windows can break down the barrier between workspaces and allow natural light in from other areas. If that’s not an option, there are several different types of natural light lamps available that can supplement your natural light needs somewhat.

Design a Better Workspace (Colors, Furniture)

It’s no surprise that specific colors evoke certain emotions and feelings. From furniture to newly painted walls, there are a wealth of opportunities for adding some color to your office. In a post from LinkedIn, they suggest that certain colors provide different benefits such as:

  • Blue: Known to help with concentration and can be calming.
  • Yellow: Associated with positive emotions like happiness, excitement, and creativity.
  • Red: Raises your heart rate and can energize your employees.
  • Green: Associated with nature and can ease anxiety and encourage relaxation.

In addition, comfortable seating options and standing desks are a must. When employees are comfortable with their workspaces, they’re more likely to stay at them longer. In an article by bureauone.com, they cite a study that shows that those who use height-adjustable desks were 45% more productive than those who don’t. However, you shouldn’t replace every desk with standing desks, but leave the option open for employees to request height-adjustable desks.

Allow Personalization

Personalization of workspaces can make a considerable difference in creating a connection to the workplace. There are effortless ways to personalize your workspace, from screensavers to knickknacks, company photos, and more. The idea is to make yourself more comfortable in your surroundings. Helping your employees feel more relaxed is a common theme of this article because they are more productive. Awards, certificates, and other forms of recognition are also good ways to remind your employees that they’re appreciated and that the team is proud of their accomplishments.

Plants

Due to the nature of office work, employees can be disconnected from nature. Plants have been proven to have many benefits for office workers. According to an article from ciphr.com, productivity increases by 15% when there are plants in the workplace. In addition, they clean the air, reduce noise, and in some cases, can lower the chance of sickness. By far, this is one of the easiest ways to boost productivity.

Investing in a New Office Space

According to an article from FNRP, around $38.9 billion in office space construction happened in 2020. Even though that number is down from 2019, it still shows a huge market for new office space! If your business is nearing the end of its current office lease, or if you’re looking to upgrade your space, there are definitely options. More modern workspaces may be more desirable for employees returning from remote work that are used to more relaxed environments.

If 2020 and 2021 have taught us anything, it’s that workers do not need traditional work environments to be productive. As employees ease back into office life, it may be beneficial for you to move to a more ergonomic office space or consider communal workspaces like co-working spaces.

No matter the size of your company, office, or sales you do, your employees matter. It’s essential in our conversion back to in-person work that we bring our employees back into safe, productive, and relaxing environments for them to work in. These tips and many more like them are guaranteed to improve productivity, and your employees will appreciate the office facelift.

About the Author

StrategyDriven Expert Contributor |Veronica BaxterVeronica Baxter is a writer, blogger, and legal assistant operating out of the greater Philadelphia area.

13 Maintenance and Design Tips To Create a Healthy and Productive Workspace

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StrategyDriven Managing Your People Article |Healthy Workspace|13 Maintenance and Design Tips To Create a Healthy and Productive WorkspaceAfter the pandemic hit, a staggering number of professionals around the country had to abandon the office and start working from home. While the first few weeks came with all the challenges of an unpredicted adaptation period, most workers then managed to find a new balance.

Today, almost 60% of Americans work from home for most of the week, and they are planning to keep things that way. Organizations around the world have also enjoyed the benefits of this new trend – especially because they can now cut down on office space, reduce expenses, and tap into a worldwide talent pool.

Nonetheless, there are also some reasons for which companies still want employees to come into the office for a few days each month. And, if you are also trying to make this new hybrid work model work for your company, you need to make the experience of coming into the office productive and energizing. Start with the tips below.

Let Nature In

Spending time in nature is linked to lower stress levels and cortisol, better mood and morale, and higher productivity levels. So, we know that if you want to feel calmer and more serene, you have to spend time in a park, forest, or coastal area.

But how can you reap the benefits of nature while working in the office? Bringing nature indoors! You can do so by decorating with plants and natural materials such as wood, metal, and natural fabrics. Try to leave out cheap, single-use items!

Leverage Natural Light and Fresh Air

Just as important as decorating with natural and sustainable elements is letting in some fresh air and natural light. Over the past years, a rising number of employees have started to suffer from Sick Building Syndrome (SBS). This condition is not immediately evident but, in the long term, it can cause respiratory problems, skin conditions, low morale, excessive tiredness, and mental health issues.

You can prevent all of this by opening curtains and windows and letting fresh air and sunshine into the office. Your teams will feel much happier and more energized!

Not only that but naturally lit and ventilated workspaces can improve productivity among your employees. They usually perform much better in a work environment with open windows allowing light and air to come in. 

Insulate the Building

Insulating the building is essential to create a comfortable and adequate working environment while making the whole building more sustainable. Insulation is especially important if the premises are in an area subjected to drastic temperature changes, and it allows you to save over 15% on heating and cooling costs. All this, while allowing your employees to feel comfortable when at their desks.

Maintain Gutters and Roof

The building’s gutters and roof are elements that are not often in sight and can be overlooked. However, it is important to inspect them at least once or twice a year. Gutters can get clogged and, with the first heavy downpours, they can cause rainwater to overflow or stagnate, which can lead to rotting of the fascia board.

Maintaining the roof is just as important! Through regular checks, you can ensure that the whole building is structurally sound and insulated. You should also carry out emergency inspections after a natural disaster or if you suspect that something is wrong with the roof.

Read more here about the maintenance, inspection, and replacement options you have!

Keep Up to Date With the Latest Regulations

Your employees are one of the company’s main assets, and it is your duty and responsibility to provide them with a safe and healthy workplace. Whether the commercial building your offices occupy has been recently built or not, make sure you are up to date with the latest regulations and safety requirements.

Invest in Technology

The pandemic initiated some important trends and sped up some that were already happening. But what it has made obvious is that we all rely more on technology than ever before. Make sure your office has all the technology needed to ensure it remains productive and competitive. Aside from industry-based technological solutions that you should have, you might consider investing in:

  • Cloud system that helps you with daily operations, waste management, remote collaboration, and compliance
  • High-speed internet connection
  • The latest cybersecurity features for you and your employees
  • Team collaboration software that allows you to switch from on-site to remote working seamlessly.

With these modern innovations in place, you can make the life of your employees much easier and less stressful.

Allow for Flexibility

As we have seen, over half of all employees in the US and abroad are working from home most of the week. While for some this has been a drastic and uncomfortable change, for many it was a happy change. Whatever your employees prefer, they might expect flexibility from your end. So, you should adapt the office space to welcome this hybrid workforce. If your team is too small for you to have – and pay for – office spaces, you should consider the coworking or shared office model.

Carve Out Green Spaces

Whether it is one of the walls, on the roof, or outside the premises, consider creating a green space where your employees can spend their lunch break and relax away from the four walls of the office. Green space does not have to necessarily be a perfectly designed garden – it could also be a small patch of land or an urban garden on the top of the building.

Thankfully, many companies or building owners offer workspaces to businesses. One of the good things about these spaces is that they’re well-designed, comfortable, and located in prime locations, making it more convenient for your workforce. With flexible workspaces, your employees can freely move around and work in an exciting and fresh environment where they can share their ideas and improve their creativity. 

Hence, if you’re looking for a flexible office space for your employees, you can search for some options online or seek recommendations from friends, colleagues, and other people in the business community.

Make It Easily Accessible

Thanks to the advent of remote working, many companies have opted to move their offices to locations that are less central and, often, more affordable. Since many employees don’t need to commute to the office anymore, this change makes sense for many organizations. However, some of your employees will still travel to and from the office. So, if you want to encourage them to come into the office at least a few days every week, you should make this option easy and accessible for them!

Consider the Benefits of Pet Therapy

Welcoming pets in the office could be a great way to keep your employees engaged and entertained, and this experience can help them develop a caring attitude towards the company itself! Studies have found that there are several benefits to bringing pets into the office premises, including reducing stress, increasing productivity, improving resiliency, and preventing aggressive reactions in situations of stress.

Include Areas for Relaxation and Socialization

The era of the rat race is over. Today, employees want to be valued and recognized for their hard work, personality, and unique touch. Of course, you need them to be in their best shape, energized, and motivated.

However, productivity does not always come from just sitting in front of a laptop for nine hours! New studies have seen that short breaks of ten minutes or less every hour allow the brain to recharge and can significantly increase productivity.

Introducing strategic stations for relaxation and socialization in the office can pay you back in productivity and better outcomes after all!

Create a Range of Workstations

In the past, the focus has always been on finding the best type of furniture, chair, and desks for employees to be comfortable and focus – all while also keeping an eye on the budget. However, today, we know that working in a fixed position does not help productivity, and can contribute to all the issues that a sedentary life can cause.

Instead, make sure to create a variety of seating options and workstations across the office space. These can include benches, conference rooms, quiet areas, standing desks, cafes, and standard seats.

Invest in Activities

Scheduling group activities such as yoga and meditation can help employees better manage stress, feel more energized, and optimize productivity. Whether you can organize weekly sessions or you just encourage your employees to take five to ten minutes out of their day to practice mindfulness, don’t underestimate the power of these activities on health, mood, emotional well-being, and productivity levels. Try it out today!

Conclusion

It’s important to know that having a healthy and productive work environment can play an integral role in the organization’s growth and success. If you have a beautiful and comfortable workplace, your employees will have the energy and motivation to accomplish their duties and responsibilities more efficiently and quickly. 

Hence, if you want your workplace to be as healthy and productive as possible, keep the tips mentioned above in mind, and you’ll be in the right direction. 

How to Have Fun with Your Teams

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StrategyDriven Managing Your People Article |Teams|How to Have Fun with Your TeamsWhen you are in a leadership role, one of your jobs is to make sure that the morale is good within your teams. All places of work will have periods where things will become stressful, and these days, job seekers are looking for more than just a good salary to help them choose which position to accept. This is why you need to be creative and make sure that your teams are kept happy at work and allow them to have a little fun in the office rather than it being all work and no play. So, if you’re looking for ways to boost the moods of your team members, here are a few fun things you can try.

Betting on Sporting Events

When there is a big sporting event such as the World Cup or the Grand National, it could be fun to get the team together to make some bets. Not everyone has to take part if they aren’t keen on gambling, but a lot of people do like to bet on the bigger events like this as a bit of fun. Just make sure that you keep the betting limit at a sensible budget so that no one is getting themselves into financial trouble if they lose.

Host an Online Casino Night

If your teams aren’t fans of sports, then why not get the same thrill that betting would have provided everyone by drumming up some competition when playing casino games. You can find reviews on websites like best online casinos USA has and organize a casino night to play live roulette or blackjack.

Host Competitions

Another thing you can do to inject a bit of fun into the workday is hold competitions for your team members. For example, the first person to hit their daily targets wins a shopping voucher or a box of chocolates. This will not only make their workday more fun but offer them another incentive to hit their targets. Alternatively, you could do things like the desk with the best Christmas decorations wins a food hamper for some festive fun.

Monthly Socials

This is not only a good way to let your teams blow off some steam, but it can help them to bond and form friendships at work with their colleagues. Once a month, book a table at a local bar or restaurant on a Friday night that you can all go to after work. Whether people only stay for one drink or a few hours, this is a good way for everyone to have fun with each other and is a nice little reward after working hard. Just make sure that the bar or restaurant is easy to get to, preferably within walking distance from the office.

Employee Awards

Hosting employee awards once a year can be another way to boost morale and have some fun in the office. A lot of places might choose to do this around Christmas time, but doing it during the summer months could be a good option if you already host Christmas parties, as then it gives your teams a little boost at another point in the year. You can take these awards more seriously or make them novelty ones if you want to make it a sillier event for some laughs.
If you want to help to boost the morale within your teams, consider the suggestions above to help make work more fun.

How to Improve Employee Engagement

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StrategyDriven Managing Your People Article |Employee Engagement|How to Improve Employee EngagementIf you’re a business owner or your role involves managing people, you’ll have some idea of how much easier your job is if your employees are engaged in their work and motivated by what they do.

By investing in employee engagement, you will see numerous benefits, and it doesn’t have to cost a lot, either.
Why is employee engagement important?

When employees are engaged in their work, they feel a sense of purpose about what they are doing, and they feel proud to be working for the organization.

It’s been reported that employee engagement is one of the key factors in company success for a few reasons:

  • Engaged employees are more likely to stay. This means that companies will spend less money on recruiting and training new staff and will avoid the inevitable dips in productivity while one staff member is leaving and another starts.
  • Engaged employees are more productive. If people care about the work they are doing, and they feel loyal to the company they are doing it for, then they will work harder, and you will see the benefits of this.
  • Engaged employees mean a happy workplace. And everyone benefits from that!

Emphasizing the company mission

One of the most important ways that you can improve employee engagement is to ensure that all of your employees know what the company mission is and that you emphasize it at every opportunity. This means that they will always remember the bigger cause you are working towards.

As a manager, it’s important that you demonstrate your own commitment to the mission, too. For example, if you work for a company with an environmental message, it can be effective to take measures in your own life to care for the environment.

Showing appreciation

A simple thank you goes a long way. If an employee has done good work, then be sure to thank them individually. This will help them to feel appreciated.

Throwing exciting work parties every so often can also be a good way to show your staff that you appreciate the work they have done throughout the course of the year. As an added bonus, they can be a great way to improve team morale and help people to bond with one another.

Supporting career development

Most people want to continue to grow and evolve throughout the course of their career, and if they feel as though they are in a role that isn’t helping them to do that, they will quickly lose motivation.

Make sure that you support your employee’s career development by taking the time to speak with them and learn what their goals are. You can then help them to progress towards their goals by seeking out learning opportunities and helping them to find relevant work experience.

Even if they end up leaving your company, supporting them while they are with you means that the work you get from them while they are still there will be of much higher quality. It also means that you will get a reputation as a good employer, which will attract higher calibre staff.

5 Ways to Effectively Motivate Your Team as a Manager

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StrategyDriven Managing Your People Article | 5 Ways to Effectively Motivate Your Team as a ManagerHiring capable candidates that are a good fit for your organization is just the first step of building a happy and motivated workforce. If you fail to take steps to ensure that your employees are content in your organization, you risk having demoralized and inefficient staff. In addition, when team members are unhappy with management, they are far more likely to leave a company. In this case, you will lose stellar employees and increase expenditure.

Many businesses attempt to motivate their employees through money and other benefits. While these are undoubtedly effective, studies suggest that these are not always the most critical factors. Peer motivation and recognition are often more important aspects of a workplace when it comes to motivating staff. With this in mind, here are some management tactics you can implement to keep your team loyal and motivated.

Make the Workplace Somewhere People Enjoy Being

Unsurprisingly, not many people relish the thought of being stuck in dingy and dull office spaces while they work. Consequently, as a manager, you should take steps to make your workspace a visually enticing and aesthetically pleasing area.

One of the easiest ways to make an office a more pleasant place is to focus on the lighting. You should take the time to ensure that the spaces are well-lit. A poorly illuminated environment can quickly become mentally taxing for employees, reducing productivity and contributing to dissatisfaction in the workplace.

You don’t need to spend a fortune when revitalizing your office. Consider finding interesting art and furniture on local sales pages or in thrift stores. Regardless of what you decide to purchase, bringing a degree of character into workspaces will help to ensure that your employees are stimulated and happy when they are at work.

Support Your Team

This may seem obvious, but you’d be surprised at how often managers forget this fundamental aspect of their jobs. Bad management is one of the primary factors contributing to staff turnover, so if your staff do not feel respected, listened to or supported, expect them to not stick around for long.

There are some fundamental aspects of managing a team that you should not overlook. For example, promoting honesty, support and communication in your organization is essential. However, if you are newer to management, you might be wondering where to begin when it comes to motivating your team. Consider reading up on the subject. Like any other skill, effective management takes time and knowledge to master, so reading material related to management could help you hone your management style.

Embrace Agile Principles

The agile manifesto helps to improve focus and motivation within your organization by focusing on continual improvement based on feedback. Additionally, it stresses the importance of technology as a tool to enable cross-team collaboration to create a workplace where teamwork and interaction between individuals are priorities.

Therefore, it is relatively clear how agile business management principles can help make your workplace where employees want to be. These principles are particularly suited to software development companies, but they can be applied across various industries. In fact, the majority of Fortune 500 companies utilize agile principles in their day-to-day operations. Therefore, if you want to create a happy and motivating environment, it is an excellent idea to promote engagement and collaboration using these. For more information about these agile principles and how they can help your company, check out Easy Agile.

Recognize Achievements

Often, all your staff expect from their employer is to be recognized and celebrated when they do their job well. As a result, you should not hesitate to offer honest praise to your team members when you notice them going above and beyond. For example, when employees put a lot of time and effort into completing a project, or you see them helping their co-workers, let them know that you appreciate it.

While this might seem like a minor thing, it can make a world of difference to your staff. The principle of recognizing efforts makes people feel more appreciated in the workplace and will compel them to continue to deliver maximum effort while performing their jobs. This is well documented, as employees whose hard work is regularly praised report that they enjoy their jobs more than those who are not.

Ultimately, this is one of the most effective ways of motivating staff. It helps individuals feel more connected with and loyal to a company, which will boost their performance while at work. Keeping your team happy and invested in the company is essential to avoid losing valuable team members. Losing employees can damage morale, reduce efficiency and lead to significant expenditure, so you should avoid it at all costs. Thankfully, simply recognizing their efforts is one of the most effective ways of developing a happy workforce.

Be Flexible in Your Scheduling

The ways of working have changed a lot over recent years thanks to technology. This was never as clear as during the Covid-19 pandemic, when many office workers were forced to work from home to prevent viral transmission. Restrictions on working from shared spaces provided many valuable lessons for both employers and employees. One of the most significant takeaways was that working doesn’t need to fit into a regimented nine to five schedule.

With modern communication and remote working solutions, it is possible to pick up and finish work when convenient. For many, this has been a massive boon for their work/life balance, as it allows them to fit their working hours into their busy schedules. Therefore, flexible working arrangements can be an excellent way to motivate employees and entice them to stay at your organization. So, whether you offer opportunities to work from home or schedule the working week on a flexi-time basis, a flexible approach is often the best one.

The Takeaway

Motivated and happy employees are a cornerstone of any successful business. Therefore, your management style should incorporate tactics to ensure that your team members enjoy coming to work and feel like they are a valued part of the business. This can be facilitated by following the tips outlined above. Additionally, take care to regularly hone your management skills to ensure that you are constantly improving your methods of motivating your team.