Tax Compliance For Small Businesses: A Complete Guide

As a small business owner, filing taxes for the business can be stressful. One of the things you might notice is that the types of taxes you’ll be filing for the business are different from personal taxes and a little bit more complex. The taxes you’re required to file for your business will depend on the tax laws in your country or region. For instance, you’ll be expected to file income tax, estimated quarterly taxes, and self-employment taxes in some countries.

Additionally, you should hire a professional to guide and help you file taxes for your small business. A professional will also help you understand the kind of taxes you’ll be filing and their implications on your business. Furthermore, failure to file and pay taxes on time can be severely detrimental to your business because you’ll be fined and subject to interest on the amount due. If you have no idea where to start with filing taxes for your small business, here is a complete guide:

1. Understand Your Tax Obligations

As mentioned earlier, there are several types of taxes, and you must understand the ones your business needs to comply with. If you know the tax system well, evaluate and organize all your tax obligations to ascertain you’ll get dividends, if there are any. You’ll also have to ensure you’re up-to-date with changes in tax regulations to ensure compliance.

However, suppose you find the tax system complicated, you can hire a reputable accountant or a tax filing company such as Swyft filings registered agent service to handle the entire process.

Subsequently, you can start by looking into the basic tax forms, which differ depending on the business bracket. When filling out the tax forms, you can decide to consolidate both the business and personal obligations, especially in income tax returns. Another item you might want to consider is creating estimated tax returns where you can specify the amount and the deadline for payments.

In addition, you can check and inquire whether your business has extensions that should be handled within the prescribed time. You can request an extension for the business when there’s a need for extra time to meet legal obligations. Despite being granted an extension, you’ll have to calculate the amount owed in taxes and ascertain it’s paid before the due date.

2. Create A Personalized Tax Calendar

Keeping track of all your business tax obligations can take a toll on you, and an electronic calendar would be helpful. Start by creating a digital calendar detailing the taxes that must be filed, the amount, and deadlines. Another benefit of creating a digital calendar is that it’ll also serve as a reminder. You can also include notes on tax reports and hardcopy documents on the calendar.

Besides, you should ensure you’re using a secure application or software for the calendar. Since you’ll note important business information on the digital calendar, you must ensure it’s safe. Any form of illegal access or breach into the digital calendar can expose crucial business details. Nonetheless, a tax calendar will help you stay organized and have a one-stop shop for all business information.

3. Consider Tax Deductions

As a business owner, it’s essential to constantly look for ways to save money and boost profits. While it might sound odd, you can save money on tax deductions offered to small businesses. Some of the deductions that might be available to you are business expenses such as payment of salaries, insurance, and start-up expenses. Another area you might consider when claiming a business deduction is a home office deduction if you’re running the business from home.

In addition, you must learn what the laws on tax deductions provide and how they’ll benefit your business. For illustration, regulations such as the Qualified Business Income Tax Deduction give room for up to 20% deductions on the total income of a business. Though you’re entitled to tax deductions for your business, you must be qualified. You can check the tax regulatory bodies for qualifications for tax deductions in small businesses.

Moreover, if you’re wondering what deductions you can claim for your business, start by checking tax regulations. However, if you’ve sought the services of an accountant or a tax agent, they can advise on the tax deductions you can claim.

4. Ensure Accurate Calculation Of Taxes

Your small business must always file accurate taxes. Once you’ve collected all the information on the types of taxes, you’ll be filing and the possible deductions, you can start calculating taxes. When calculating taxes, ensure you comply with the legal structure to avoid issues with the tax regulatory body. In addition, use receipts and invoices to correctly identify income and expenditure in the business.

Once you’ve tallied the total revenue and expenses, you can determine the deductions your business qualifies for. The calculations will help determine how much tax your small business should pay. When done, file the tax forms with the tax regulatory body accompanied by payments of the amounts due. Nevertheless, if the math becomes overwhelming, seek the help of a professional.

5. Make All The Tax Documentation Accessible

Once you’ve gathered all your documents, including receipts, ensure they’re accessible to authorized personnel. The papers are proof of tax compliance and should be accessible to your business partners or anyone else that might need them. While it’s easy to keep a digital record of all documents, hardcopy documents can be saved as a backup. You can keep the documents in a lockable drawer for safety.

Besides, if there’s an issue with the tax process, the documents can be used to countercheck accounting details. Further, you can label the documents using tags to differentiate documents and the consequent return periods.

6. Create A System

Filing business taxes can be tedious, but creating a functional system can make it easy. You can start creating a system by organizing your documentation and taking the time to comprehend your tax obligations. While it might take a lot of time and energy to establish a sustainable approach, the benefits to your business would be tremendous.

Nevertheless, you must ensure your system gets updated whenever your business has new tax obligations. You’ll have to regularly revisit the process to ascertain it’s still meeting the business needs. Eventually, you’ll spend less time and resources on tax compliance for your business.

Conclusion

Ensuring your small business is tax compliant can be complex and stressful. Despite the difficult and tedious process, you must ensure your business files the appropriate tax documents on time to avoid being penalized. You can make the taxation process for your business easy by creating a system that works for you. Feel free to consult a professional if you’re not confident about the taxes you’re supposed to file for your business.