How to work hard and smart in business management

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StrategyDriven Practices for Professionals Article |Business Management|How to work hard and smart in business managementIt’s the greatest challenge of our modern age: maintaining a healthy work-life balance and maximizing your productivity to help your business and career thrive. The last two years have significantly changed many perceptions and attitudes around presenteeism and productivity with the pandemic. It’s a complete culture change. The world we knew became even more digitalized, with most people working from home and attending meetings virtually through Zoom.

However, one of the key learnings for 2022 is when it comes to business management and your career, it’s not so much about how much time you put into it, but how you use that specified time. So, how do you work hard and smart?

Time management

Knowing how long tasks take, and finding the time to do them, is a top skill that is worth mastering, particularly if you’re looking to progress your career to higher leadership roles. If you aren’t sure how long specific tasks take, from answering emails to more significant projects, monitor yourself for a week and take notes. Once you know what you’re dealing with, you can time-block effectively. Put each task into your calendar as a block of time and aim to do the job in that allocated slot. This tool will help you concentrate on longer tasks and not get sucked into procrastination or non-urgent admin, therefore making your valuable time more productive. Being able to manage your time effectively will give you more time to relax outside of your working hours and will help to eliminate stress.

Outsource your resources

Don’t have time to do it all? No problem, find someone who can. If you have the means and budget, working with an agency can make a massive difference to your business. For example, video content has become a significant part of marketing, particularly on social media. Companies are competing with millions of other accounts, so top quality, engaging content should be high on your priority list for a successful marketing strategy. Corporate video production companies like MHF Creative are an excellent resource for making your business stand out and pushing your business to the next level. There is no shame in outsourcing tasks to others, especially to experts who will do a better job than you could do.

Get into ‘deep work.’

Deep work is the new superpower for focus and productivity developed by Professor Cal Newport. Deep work is about your ability to focus without distraction, reclaiming your concentration for a specified amount of time. By Newport’s definition, deep work is: “Professional activity performed in a state of distraction-free concentration that push your cognitive capabilities to their limit. These efforts create new value, improve your skill, and are hard to replicate.”

Think about how you work best, remove all distractions from your environment by muting all notifications on your phone and laptop, and be strict with yourself.

Working hard and smart isn’t just about getting more done; it’s about doing your job to the best of your ability with no sacrifice to your work-life balance or business.

7 Features to Look for When Choosing a Turnkey BDR Appliance

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StrategyDriven Risk Management Article |Turnkey BDR|7 Features to Look for When Choosing a Turnkey BDR ApplianceThe term “turnkey” pertains to a product or service that can immediately be used in its full capacity right out of the box. For products like backup and disaster recovery (BDR) appliances, this turnkey functionality is essential. It means that businesses that use the product can go about backing up large amounts of data from day one, and that they can depend on the solution even if data loss were to happen the next day.

For any business operating in this data-driven age, a turnkey backup and recovery solution is a must-have. But what kind of BDR appliance is worth the investment? If your own company is looking for a turnkey BDR solution, here are the top seven features you will want it to have.

Speedy Backup

The most important feature in your BDR appliance is fast backup and recovery from the get-go, creating multiple backup copies in multiple location. If it takes too long for the appliance to back up your business data, you’ll have an even harder time recovering from a disaster and getting your operations back to normal.

That said, you will want a solution that can back up and recover large amounts of data in a matter of minutes. It should also be able to leverage data compression techniques to ensure the most efficient usage of available resources.

Flexible Data Capture Capabilities

The next feature that you want in your BDR solution is flexibility in terms of how it can capture and store data. It should be able to accommodate data in a variety of formats, as your own business data can come in different forms and are used on multiple programs or platforms.

The flexibility in terms of data capture also determines the breadth of recovery methods your solution can offer. Currently, the most common way of backing up large amounts of data is by using snapshots. The more adaptable your solution is and the more recovery options it can offer in dire circumstances, the better it will be for your business.

Regular Automated Testing

BDR solutions require regular testing to see if the system is properly backing up data the way it’s supposed to. However, this is a burdensome task for staff to perform manually, and it takes away from the “turnkey” quality of the device.

It’s good to invest in an appliance that is able to perform regular automated testing. IT personnel can pre-configure the solution to run tests after a certain condition has been met—like after every successful backup. The results of the auto-testing can quickly reveal whether the backup process is has any issues that need to be resolved in order for the solution to perform as it should.

Simplicity and Ease of Use

You will also want a BDR appliance that truly lives up to its branding as a turnkey device—that is, something that’s easy to set up and maintain. Overly complex products may demand too much time, money, or effort just to configure. Not only will that make them less satisfying to own; they may also become an additional liability when a disastrous event occurs.

It’s important to look for a solution that you can simply “set and forget.” The ideal product will ensure swift and accurate data backup and recovery without too much effort on the part of your staff.

Full Protection Against Data Breaches

Data breaches occur, even on dedicated devices for data backup and recovery. These breaches can happen anytime, even when your business data is being backed up. Therefore, you’ll want a solution that can safeguard data when you are scrambling to recover your business operations.

Buy a product that encrypts of your data while it’s being backed up and after it’s been backed up. Get assurance from the BDR vendor that your data will be encrypted from the source before it’s saved to another network for storage.

Adequate IT Support

Though you may be purchasing a turnkey BDR solution, you’ll still need the help of human personnel from time to time. Your vendor’s IT support staff should be able to help you troubleshoot more advanced problems that may come up with the device.

Make sure to buy a solution from a company that has the best people behind it, and not only the most cutting-edge software. Read reviews not only for the product itself, but for the extent of IT support the vendor offered customers when something went wrong.

Scalability for Your Business’s Future

Lastly, you will want a BDR appliance that can keep up with your company’s growth. The larger and busier your company becomes, the more complex your requirements will be for successful data backup and disaster recovery.

Get a solution that will be able to meet your demands as your business grows. For this, you’ll need to properly size your BDR appliance and not go with the cheaper option that’s not properly sized. This will be much easier for you when you’ve outgrown the appliance that’s not properly sized because you’ll have to either replace your current appliance, or shift to a brand-new solution.

Conclusion

System failures, natural disasters, and data breaches could be financially devastating to your company. There’s no telling when these will actually occur. But regardless of when they happen, a dependable BDR solution like the one offered by Quorum will help you bounce back instantly. In the event of a calamity, you shouldn’t have to think too hard about what to do in order to get your business back to normal—and a turnkey BDR appliance will help you do just that.

The Pros & Cons Of Developing Your Own Business Software

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StrategyDriven Managing Your Business Article |Business Software|The Pros & Cons Of Developing Your Own Business SoftwareNo matter what business you run, you will use various software products throughout the day. These could include HR software, accounting software, marketing software, and so on. Some of these things you will use every single day, and form a key role in how your business operates. As a result, you might start to wonder if it’s beneficial to develop your own software. After all, you know what your business needs to do, so doesn’t it make sense for you to develop your own custom software product?

In some cases, this can be a genius idea. In others…not so much. How do you know if this is the right approach for you? It starts by understanding the main pros and cons of developing your own business software:

Pro: Software created for you, by you

In theory, your own software will be perfect for your business. There will be no irrelevant features; everything is built for you and your daily operations. As such, you don’t waste money on software products that might provide you with some of the features you need, along with a host of things you never use. This means a lot of businesses end up paying for multiple software products as Product A provides some of the features they need, then Product B might provide the rest. If you develop your own software, you can eliminate the need for multiple platforms, making it so much easier for everyone in your business.

This would mean you only need to learn how to use one software program, which helps you when training your employees. As mentioned already, you also don’t waste any money on programs with features that are never going to be used.

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Con: An expensive process

Software development is not cheap at all. The entire process can set you back thousands of dollars very easily. After all, you have to pay for a lot of different things. For one, who is going to develop your software? If you want it all done in-house, this means creating a load of software development and software QA jobs for people to apply for. Your new hires will need to be paid, so you’re forking out a lot of money on an ongoing salary. The other option is to outsource, but this will also cost a fair bit of money – not to mention the fact you may need to keep paying for support after the app has been developed.

For a business that already has a series of outgoings and expenses, is this a wise idea? On reflection, you might realize that it is way more cost-effective to pay for software that’s already been made.

Pro: Can sell your software

As a counter to the argument about costs, you could sell your software to other businesses. Much like you pay a fee to use someone else’s software, other companies can do the same to you. This could be a genius idea if you develop software and are in a very niche industry where there aren’t many other options available. Fellow businesses might recognize that your software does everything they need to do, so it makes more sense for them to pay for yours.

The only caveat to this is that, if you develop custom software that’s meant for your business, will it be relevant to other businesses? There is a chance that it could be, but if it isn’t then you won’t really be able to sell this product.

Con: It’s a risk

Custom software development can be a big risk. If things don’t go according to plan, you’re left with an expensive software product that doesn’t do its job. A lot of businesses have ended up reverting back to their old software because the custom one ended up being rubbish.

The only way to avoid this is by being patient throughout the development process. Don’t rush things, be clear on what you want your software to do, and test it thoroughly! Ensure that you test your software to iron out any bugs and make it work perfectly for you and your employees. This’ll mean that, when it’s ready to launch, it should be perfect.

On both sides of the argument, there are some pretty strong arguments. It really depends on the type of business you run, and the software you need to use. If you run a business that uses a lot of generic software, it probably isn’t wise to develop your own as there are already great products out there that work for you. If you have a niche business and find that you’re struggling to use multiple products every day, custom software could be a good shout.

4 Ways You Can Manage The Risk Of A New Business

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StrategyDriven Risk Management Article |New Business|4 Ways You Can Manage The Risk Of A New BusinessAre you thinking about setting up your own business? If so, it’s important to remember that the majority of new companies fail on the market. Indeed, some reports suggest that up to 90% of new businesses are likely to fail within their first year. That’s why it’s important to make sure that you are managing the risk effectively when setting up your company. Here are some of the ways that you can do this.

Kill The Costs

First, you need to think about the issues with costs in your business model. If you want to effectively manage the risk of setting up a new company, then you need to make sure that the costs remain under the right level of control. One of the ways that you can do this is by making your business more green. A green friendly company will always be far more cost friendly overall and that’s exactly what you need. One of the best ways to do this would be to consider investing in renewable power solutions for your business.

Set Your Business Up As An LLC

During the initial set up process of your business, you should consider establishing your company as an LLC. With an LLC, you can make sure that if you ever do run into money trouble with your business, then you can keep the debt confined to your company. You won’t have to worry about it spreading over to your personal finances at all. You’ll need a legal firm to help you here, one with years of experience.

Invest In The Right Insurance

Next, you should consider the insurance options that are going to benefit your business. The right choices with insurance will guarantee that your company is not left exposed to potential storms on the horizon. There are lots of insurance plans that could be beneficial to your business model. For instance, you might want to think about investing in general liability insurance. This will protect you and your company if anyone is injured or negatively impacted by the actions of your company. Cyber-security insurance can also help you handle the costs caused due to a hack or attack on your business.

Keep It Flexible

Finally, you might want to think about taking steps to ensure that you improve flexibility levels in your business model. By improving the flexibility, you can make sure that you will be able to adapt your business for different challenges that might exist on the market. One of the ways that you can keep your business flexible would be through hiring outsourcing services or freelancers. You might also want to think about avoiding the office altogether, instead allowing your team members to work from home.

We hope this helps you understand some of the key steps that you can take when you are managing levels of risk setting up your business. By exploring the best possibilities you can ensure that it won’t be a complete disaster if your business does fail while also improving the chances of longevity.